QuickBooks Chart of Accounts Template | Real Estate

A properly structured Chart of Accounts (COA) is the foundation of accurate financial reporting for real estate businesses. This pre-built template is designed specifically for property managers and real estate investors, following industry best practices and ready to import into QuickBooks Online or Desktop.

How to Use: This template can be imported directly into QuickBooks or used as a reference to manually create accounts. Customize property names and add accounts as needed for your specific business.

Asset Accounts

Current Assets

1000 - Operating Checking Account

1010 - Security Deposit Trust Account

1020 - Petty Cash

1100 - Accounts Receivable - Rent

1200 - Tenant Deposits Held

1300 - Prepaid Insurance

1310 - Prepaid Property Taxes

Fixed Assets - Properties

1500 - Property 123 Main St - Building

1501 - Property 123 Main St - Land

1502 - Property 123 Main St - Accumulated Depreciation

1510 - Property 456 Oak Ave - Building

1511 - Property 456 Oak Ave - Land

1512 - Property 456 Oak Ave - Accumulated Depreciation

* Create separate sub-accounts for each property

Other Fixed Assets

1600 - Furniture & Equipment

1601 - Accumulated Depreciation - F&E

1610 - Vehicles

1611 - Accumulated Depreciation - Vehicles

Liability Accounts

Current Liabilities

2000 - Accounts Payable

2100 - Security Deposits Payable

2200 - Accrued Property Taxes

2210 - Accrued Insurance

2300 - Owner Distributions Payable

Long-Term Liabilities - Mortgages

2500 - Mortgage - Property 123 Main St

2510 - Mortgage - Property 456 Oak Ave

* Create separate mortgage accounts for each property

Equity Accounts

3000 - Owner Equity (or Member Capital)

3100 - Owner Contributions

3200 - Owner Distributions

3900 - Retained Earnings

Income Accounts

Rental Income by Property

4000 - Rental Income - Property 123 Main St

4010 - Rental Income - Property 456 Oak Ave

* Use class tracking in QuickBooks to track by property if you prefer single income account

Other Income

4100 - Late Fees

4110 - Pet Rent

4120 - Parking Fees

4130 - Application Fees

4140 - Lease Break Fees

4200 - Interest Income

Operating Expense Accounts

5000 - Property Management Fees

5100 - Repairs & Maintenance

5110 - Plumbing Repairs

5120 - HVAC Repairs

5130 - Electrical Repairs

5140 - Appliance Repairs

5150 - Painting

5160 - Landscaping & Snow Removal

5170 - Pest Control

5200 - Utilities - Gas

5210 - Utilities - Electric

5220 - Utilities - Water/Sewer

5230 - Utilities - Trash

5300 - Property Insurance

5400 - Property Taxes

5500 - HOA Fees

5600 - Mortgage Interest

5700 - Legal & Professional

5710 - Accounting & Bookkeeping

5800 - Advertising & Marketing

5900 - Office Supplies

5910 - Bank Fees

6000 - Depreciation Expense

6100 - Bad Debt Expense

QuickBooks Class Tracking Recommendation

For multi-property portfolios, we recommend using Class Tracking in QuickBooks to track income and expenses by property:

Classes:

Property - 123 Main St
Property - 456 Oak Ave
Property - 789 Elm Dr
Corporate Overhead (for expenses not specific to a property)

This allows you to run Profit & Loss reports by property without creating separate accounts for each property.

Need Help Setting This Up? Synergy Pro CPA specializes in real estate bookkeeping setup. We can import this template, customize it for your properties, and train you on best practices.